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Introduction

In the fast- paced world of tech companies, effective communication and collaboration between various departments are crucial for successful project delivery.

FluxSync designed to streamline task management and facilitate seamless communication among team members and different departments.

The Challenge

Post-production producers play a crucial role in ensuring projects are completed on time, within budget, and with quality results. However, as part

of their role, they often have to deal with multiple tasks, manage unexpected variables, face challenges in maintaining communication channels, and fight the image of being

"control freaks." All of these factors can create unnecessary stress and hinder active collaboration.

Post-production producers play a crucial role in ensuring projects are completed on time, within budget, and with quality results. However, as part of their role, they often have to deal with multiple tasks, manage unexpected variables, face challenges in maintaining communication channels, and fight the image of being "control freaks."

All of these factors can create unnecessary stress and hinder active collaboration.

The Solution

Creating a system that allows efficient handling of multiple tasks and emphasizes time tracking and promoting open communication to gather feedback from employees, inquire about their feelings and needs, and foster a collaborative environment that gives team members a sense of being heard and understood.

Competitors Research

1.

There is a strong emphasis on task management, primarily focusing on time tracking and not every platform is suitable for the needs of creative and

marketing teams.

2.

It is important to use color coding to create differentiation and highlight changing statuses and tasks.

3.

There is a reliance on high-quality and advanced technology, such as the use of AI tools. However, there is less emphasis on the employees involved

in the tasks and interpersonal communication that is not

based on meetings.

App Map

User Persona

Hadas is a recent graduate who just landed her first job as a junior post producer at a mid sized gaming company. She’s excited about the opportunity but also feels the pressure to prove herself in this new role.

Motivation

  • Collaboration - creating a bridge that unit the teams.

  • Stay organized.

  • Deliver on time.

  • To be more involved during the process.

Pains

  • People don’t rise their problems on time- sometimes people find it hard to talk openly online and in

    front of everyone.

  • Have to defend budget.

  • Things slip through the cracks, when multi- tasking.

  • Navigating between too much applications for

    different tasks.

Needs

  • Automated notification Alerts for tasks update.

  • Efficient way to manage multiple deadlines.

  • A way to communicate with multiple teams together.

  • Knowledge about tasks problems, status and their process.

  • Prioritized list of her own tasks.

28 years old, Jerusalem ,Gaming industry, Junior post producer

"We need to get our ducks in a row to handle all this Christmas craziness!"

App Map

Notification

Main - Overview

New sticky note

Schedule

Projects

My Work

Contracts

To Do List

New Contract

Tasks

Team review

Project budget

Statistics

Departments

New Project

Deadline digest

New Task

Task Page

Project Page

Profile

User Persona

Hadas is a recent graduate who just landed her first job as a junior post producer at a mid sized gaming company. She’s excited about the opportunity but also feels the pressure to prove herself in this new role.

Motivation

  • Collaboration - to create a bridge that unit the teams.

  • Stay organized.

  • Deliver on time.

  • To be more involved during the process.

Pains

  • People don’t rise their problems on time- sometimes people find it hard to talk openly online and in

    front of everyone.

  • Have to defend budget.

  • Things slip through the cracks, when multi- tasking.

  • Navigating between too much applications for

    different tasks.

Needs

  • Automated notification Alerts for tasks update.

  • Efficient way to manage multiple deadlines.

  • A way to communicate with multiple teams together.

  • Knowledge about tasks problems, status and their process.

  • Prioritized list of her own tasks.

28 years old, Jerusalem ,Gaming industry, Junior post producer

"We need to get our ducks in a row to handle all this Christmas craziness!"

Mid-Fidelity Wireframes

Schedule Page

New Task Page

Key Features

Deadline Digest

This feature is designed to facilitate open communication and gather valuable insights from team members.

The "Deadline Digest" is a form that task assignees and managers are required to fill out at the producer's request. The form is editable and tailored to the preferences of Generation Z, prompting users to share their feelings about the tasks, identify areas where they need assistance, and provide any other

relevant feedback.

Sticky Notes

Helps to remember things that can be related to

the tasks or have a significant impact on the task.

The sticky can be removed from the screen when it's no longer necessary.

Prototyping

Deadline Digest Request

Deadline Digest Answer

Sticky Notes

Deadline Digest Request

Deadline Digest Answer

Sticky Notes

Key Features

Deadline Digest

This feature is designed to facilitate open communication and gather valuable insights from team members.

The "Deadline Digest" is a form that task assignees and managers are required to fill out at the producer's request. The form is editable and tailored to the preferences of Generation Z, prompting users to share their feelings about the tasks, identify areas where they need assistance, and provide any other relevant feedback.

Sticky Notes

Helps to remember things that can be related to

the tasks or have a significant impact on the task.

The sticky can be removed from the screen when it's no longer necessary.

Prototyping

Deadline Digest Request

Deadline Digest Answer

Sticky Notes

Sum up

By addressing the challenges faced by post-production producers and leveraging the power of effective communication and collaboration, the task management application FluxSync aims to streamline workflows, foster a positive work environment, and ultimately contribute to the successful delivery of projects within tech companies. The "Deadline Digest" feature, combined with other productivity-enhancing tools, positions FluxSync as a valuable asset for producers seeking to bridge the gap between various

departments and ensure seamless

task execution.

Previous work

More work

Sum up

By addressing the challenges faced by post-production producers and leveraging the power of effective communication and collaboration, the task management application FluxSync aims to streamline workflows, foster a positive work environment, and ultimately contribute to the successful delivery of projects within tech companies. The "Deadline Digest" feature, combined with other productivity-enhancing tools, positions FluxSync as a valuable asset for producers seeking to bridge the gap between various

departments and ensure seamless task execution.

Previous work

More work